Your learning information

Training retention supplement · BP-TRAINING-RETENTION-2026-11-06-v1 · 6 November 2026

Bina Pathways Ltd uses account details, course progress, lesson activity, assessment attempts, certificates, practical sign-offs, assigned training and verification history to deliver learning and maintain relevant evidence. This supplements the Academy privacy notice. Necessary information may be reported to an authorised employer or training manager within the permitted organisation scope.

Why we retain learning history

We use relevant information for learning contracts, legal duties and legitimate interests in safe staffing, training quality, verification, resolving queries and demonstrating what learning was completed. Privacy acknowledgement is not blanket consent. Optional verification follows the existing identity and permission controls. Do not put confidential service-user information, passwords or unnecessary health/criminal-record details in learning reflections or messages.

Information	Retention approach
Progress, assessment attempts, certificates and course versions	Retain while needed for learning, verification, employment evidence or a documented legal purpose. Administrators record the reason and next necessity-review date. Expiry prompts refresher review and does not automatically delete history.
Practical competence and employer training records	Keep observed competence, assessor decisions and issued record versions separately from theory certificates. Review necessity with the relevant employment/assignment context. A theory certificate alone does not establish competence or permission to work.
Signed induction and external certificates	Original evidence remains in the worker's recruitment folder under its existing permissions, clearance and retention controls. Academy administration cannot override those source decisions. Source holds must be set or released in Recruitment.
Learner accounts	Close access when no longer authorised or needed, after resolving active assignments, paid access, organisation membership and open privacy matters. Sessions and tokens are revoked. Only closed, unused accounts with no learning, payment, assignment, audit or other required evidence may be expressly authorised for disposal after six calendar months. Accounts with retained evidence receive a documented necessity review.
Training purchases and payments	Necessary accounting records generally require at least six years from the end of the relevant company financial year, and longer where applicable duties or unresolved matters require it. These records are flagged for review rather than erased automatically.
Recovery copies	Managed Academy recovery snapshots expire after 30 days unless explicitly held. Current retention decisions and holds are kept independently and reapplied before a restored service reopens. Provider-held backups and copies outside the managed location require separate arrangements.

These are purpose-based company rules. UK GDPR does not prescribe one universal retention period. Legal, safeguarding, complaint, tax and investigation holds suspend relevant disposal until explicitly released. Overdue hold-review dates never silently release a hold.

Check current requirements

View your training history alongside your current training matrix. Expired certificates are historical evidence. In-date theory learning may still require practical assessment, refresher training, role-specific checks and assignment induction.

Your information rights

Use the Academy's existing privacy-request facility or contact admin@binapathways.co.uk / 07337 541218 for access, correction, retention questions, restriction or erasure requests. We verify identity, consider the applicable right and explain records that must be retained. You may complain to the Information Commissioner's Office.